Planning a wedding on Long Island means stunning waterfront venues, elegant estates, and top-tier vendors—but it also comes with a price tag. The average cost of a Long Island wedding can vary widely based on factors like venue choice, guest count, and seasonality. Whether you're envisioning a grand ballroom affair or a more intimate celebration, understanding the costs involved will help you make informed decisions and keep your vision on track.

From securing the perfect venue to choosing the right entertainment, let’s break down the key expenses, explore what influences pricing, and discuss how to budget wisely without sacrificing style.

And if you’re looking for expert guidance to navigate it all, I’d love to help you plan a seamless and stunning Long Island wedding!

Breaking Down The Average Cost of a Long Island Wedding

The average cost of a Long Island wedding can range from tens of thousands to well into the six-figure territory, depending on your guest count, venue, and level of luxury. Here’s where your budget will likely go:

Venue: The Biggest Investment

Your venue isn’t just where your wedding happens—it sets the tone for the entire day. Long Island offers everything from beachfront resorts to historic mansions, each with its own pricing structure. Venue fees can range anywhere from $15,000 to $50,000+, depending on the season, location, and package inclusions. Some venues bundle catering and rentals, while others require separate contracts, so it’s important to compare options carefully.

Catering & Bar Service

Food and drinks play a huge role in your guests’ experience. On Long Island, catering costs typically range from $150 to $350+ per person, depending on the menu, service style, and bar package. Many venues have in-house catering, while others allow you to bring in an outside caterer. Either way, this is a major expense worth prioritizing!

Florals & Decor

Floral design, lighting, and décor transform your venue into the wedding of your dreams. Expect to spend anywhere from $7,000 for a minimal approach to $25,000+ for elaborate installations. Statement pieces like floral arches, ceiling drapery, and custom tablescapes can add to the total, so work with your florist to balance impact and budget.

Photography & Videography

Your wedding photos and video are the lasting memories of your day, making this an investment you won’t regret. A professional wedding photographer on Long Island typically charges between $8,000 and $16,000, while videography packages range from $4,000 to $10,000+. Consider hiring a team that offers both services to ensure a cohesive final product.

Entertainment: Setting the Mood

Whether you want a high-energy live band or a top-tier DJ, music sets the tone for your wedding. DJ services generally start around $2,500, while live bands range from $8,000 to $20,000+, depending on the number of musicians and performance time. Want to add extra entertainment like a string quartet for the ceremony or a saxophonist during cocktail hour? Factor that into your budget as well.

Additional Costs to Consider

Beyond the big-ticket items, there are plenty of smaller expenses that add up quickly. Here are a few to keep in mind:

• Transportation: Limousines, shuttle buses, or vintage car rentals can cost between $1,000 and $5,000.

• Favors: Personalized gifts, welcome bags, or edible treats typically range from $3 to $15 per guest.

• Marriage License & Officiant Fees: Usually between $100 and $1,000, depending on the officiant.

• Gratuities & Service Charges: Many vendors include service fees in their contracts, but tips for your catering team, bartenders, and hair & makeup artists can add up.

I’ve had the joy of helping so many couples design weddings that leave a lasting impression. Take a look at my portfolio to see how we’ve turned their visions into unforgettable celebrations!

What Affects the Average Cost of a Long Island Wedding?

Several key factors influence the average cost of a Long Island wedding. Understanding these variables will help you make informed decisions and allocate your budget wisely.

1. Seasonal Demand

Peak wedding season on Long Island runs from May through October, with summer and early fall being the most expensive times to book a venue. If you're open to a winter or early spring wedding, you may find lower venue fees and vendor discounts.

2. Guest Count

The number of guests directly affects your catering costs, rentals, and even your venue choice. A larger guest list means more tables, chairs, linens, and meals, which can quickly increase your budget.

3. Luxury vs. Intimate Venues

A lavish estate wedding with all the bells and whistles will naturally cost more than a charming, intimate gathering at a boutique venue. Deciding what kind of atmosphere you want will help guide your spending.

• Venue and Catering: Your venue sets the stage for your wedding’s ambiance. A well-staffed, expertly managed space ensures a seamless experience. Catering is equally important—guests may forget the floral arrangements, but they’ll remember an extraordinary meal.

• Photography and Videography: These are your tangible memories. A professional photographer and videographer capture the magic of your day in a way no amateur can. This isn’t an area to cut corners.

• Guest Experience: From signature cocktails to entertainment, think about what will make your guests feel special. A live band, interactive stations, or personalized touches elevate the atmosphere and leave a lasting impression.

How to Budget Smartly & Spend Wisely

Creating a realistic budget is essential for a stress-free planning experience. Here are a few smart strategies:

• Prioritize What Matters Most: Decide which elements of your wedding are non-negotiable. Whether it’s an incredible venue, an unforgettable meal, or a top-tier photographer, allocate funds accordingly.

• Keep a Contingency Fund: Unexpected expenses always come up—set aside 5-10% of your total budget for last-minute costs.

• Compare Packages & Negotiate: Some vendors offer discounts for bundling services (e.g., booking photography and videography together). Always ask about package deals!

• Track Expenses Carefully: Use a budgeting spreadsheet or planning software to monitor where your money is going.

For more detailed budgeting tips, check out my blog Wedding Budget Ideas: How to Spend Wisely Without Sacrificing Style

Why Hiring a Wedding Planner Can Actually Save You Money

It may seem counterintuitive, but working with a wedding planner can help you save money while reducing stress. Here’s how:

• Vendor Relationships: Planners have established connections with top Long Island vendors, meaning they can negotiate better rates or secure perks you might not get on your own.

• Budget Management: A planner ensures you’re spending efficiently and avoiding unnecessary expenses. They’ll help you stay on track and prevent costly last-minute decisions.

• Problem-Solving: From handling logistics to troubleshooting unexpected issues, planners keep everything running smoothly so you can focus on enjoying your engagement.

Final Thoughts: Making Your Dream Wedding a Reality

A Long Island wedding is a beautiful investment in celebrating your love story. By understanding the average costs of a Long Island Wedding and making strategic choices, you can create a stunning event that reflects your style and priorities—without unnecessary overspending.

If you’re feeling overwhelmed by the details, I’m here to help! As a seasoned wedding planner, I specialize in creating seamless, elegant, and unforgettable Long Island weddings.

Let’s chat about your vision! Reach out today, and let’s start planning the wedding of your dreams.